Service Week

For Schools and Businesses: Organizing an Out-of-Town Conference

Audience at the conference hall

Whether you are running a school or a small business, organizing a conference that is not within the city might be something that your delegates need. For one, it will refresh their minds. Another reason to do this is that it can double as a recreational excursion.

Core team meetings, strategy planning, and annual business reviews are not always the type of exciting gatherings. But if you take it elsewhere, your delegates may get excited. Now, if you are considering this type of meeting, there are some things you ought to keep in mind. These pointers will help you make your plans foolproof.

Choose a venue

Such conferences may call for a venue that will be conducive not only to learning but also to recreation. You can choose a cottage farm or retreat centres. But if you want something different, you can take the team to the beach or somewhere close to nature. That way, your delegates will have something to look forward to.

Plan the logistics

You need to come up with a list that details all the needs of your team. The list should cover the following: food, learning modules, facilitators, resource speakers, the program, and materials needed for it. You should also pick a date that will allow everybody to join. To plan this correctly, you should get the headcount first.

Get a ride

You will need a vehicle that will take your team to the venue. What you can do is get a shuttle service or mini bus. This should not be a big problem, as there is a wealth of companies offering mini bus hire in Sydney. Just choose the one that suits your budget.

Organizing an out-of-town conference is a nice and refreshing way to facilitate learning and camaraderie. You can seek the help of an event planner if you are organising a conference for a big group.

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