Relocating your place of office is perhaps the most troublesome part of managing your own business, but it’s necessary and there’s little you can do to avoid it. Whether you’re expanding or downsizing, moving can get very complicated and it’s easy to make a mess of things if you aren’t prepared.
Preparing for the Big Move
Ideally, you should already have a schedule of how the move will go about at least a month before the actual moving date. While it seems too early, it gives you some room to make changes if ever complications arise along the way. Similarly, your employees or staff should also have an idea when the actual move will take place, and you should already be assigning them accordingly.
Most moving companies, such as Mergenthaler Transfer & Storage, recommend hiring your movers at around this time as you’ll have a significantly easier time during the actual moving process if you’ve already coordinated with them at least a month or a few weeks prior to the actual move. Most moves don’t necessitate actual movers, but if it’s your business’ first time to move, enlisting professional help is a good investment that’ll save you time and money in the long run.
Finally, you should already create a moving committee that you can trust will do some of the secondary management during the move. You can’t always tear yourself away from your busy schedule just to assist with the move after all. The moving committee will coordinate on your behalf and keep things at a steady pace.
Office Plans and Contacts
As early as the first or second week, you should already have an idea what your new office space will look like so you don’t struggle actually moving your equipment and wondering where you’ll have to put them. Your moving committee will prove useful here, but they’ll obviously need your input as well.
Another important thing that most people tend to forget is to updating your contact lists. Regardless of what business you have, you need to tell your clients and vendors that you have a new address and contact number.
You don’t just risk losing them if you fail to update your contacts, you’ll also make the first few days in your new office more troublesome as you’ll be scrambling to contact all your clients and associates while also settling in your new office.
Moving office can be very troublesome and tiring, but with a little planning and preemptive thinking, you can avoid complications and ensure that your move is seamless and hassle-free.